TEA Annual Spring Membership Meeting April 5

March 11, 2021 by rob

Spring 2021 Membership Meeting Apr 5th @ ZOOM Virtual

Meeting info will be sent to TEA members via email, send us a note if you did not get it.

The TEA Annual Spring Membership Meeting is planned for Monday, April 5, 2021 via Zoom. If we have your email address, you will get the link via email. Meeting will begin at 7:00 p.m.

Email tea@truesdalelake.com. to RSVP and get Zoom Meeting Link if you did not get one.

Agenda

President and other Officer reports
Treasurer: YTD FY2020-2021 Budget, vs. Actual
Treasurer: Proposed FY2021-2022 Budget
Beach Report / Lake Committee update
Project updates – Lake Drawdown 2020-21
Upcoming meeting schedule for coming year.

Right now the TEA Officer roles are filled for the 2021-2022 term, but please keep them in mind for the future since a lot of the same people are taking on these roles, some for many years.

Fresh eyes and fresh energy is always needed and appreciated. If you are new to the community and want to help, there are lots of ways to pitch in — Read on!

TEA Officers for 2021-22 Term (officers are limited to one term):

President (Rob Cummings) – organizes & runs meetings, in charge of recruiting next president and officers. Can sign checks.
Vice President (Howard Citron) – runs meetings when President can’t attend. Fills in other roles as needed. Can sign checks.
Treasurer (Mike Vellensky) – deposits checks, writes checks, tracks and reports on income/expense and bank balances. Tax filing 990, FICA/Medicare/employment. Pays lifeguards. Manages checkbook.
Recording Secretary (Wendy Daniels) – Takes meeting minutes, sends drafts to board and membership attendees post-meeting.
Corresponding Secretary (Michael Jackson) – Receives and replies to association correspondence.
Sergeant-at-Arms (Kay Jex) – guards the door (or virtual door) and asks non-members to leave.

Formal roles for Officers are in the TEA Bylaws here: http://truesdalelake.com/associations/tea/tea-bylaws/

At-large Board members (7-9 members needed) attend 4 standing meetings per year. Current board members are: Lisa Capobianco (Beach Chairperson), Glenn Capobianco, Harron Appleman, Melissa Scarlatto, Tom Houlihan, Ira Sanchick, Kathleen Ward Gallagher, Carol Gamez, Debbie Fink.

Standing Association Meetings are on the following schedule:

TEA Membership Meetings (entire membership invited 2x/year):
- First Monday of April (April 5, 2021, This Spring Membership Meeting)
- First Monday of November (Nov 1, 2021, Fall Membership Meeting)
TEA Board Meetings (board members only):
- First Monday of March (March 7, 2022)
- First Monday of October (Oct 4, 2021)

TEA Board members also monitor emails for “between meeting” issues that need to be addressed and possibly voted on. Special Meetings can be called for association business.

Critical positions that don’t have to be board members:

Beach Chairperson – Hire and train lifeguards, coordinate beach clean-up, monitor beach conditions, keep an eye on beach things like electricity and trash service. Lots more! A lot of overlap with the Social Chairperson (below) and right now they are the same person, but it would be nice to divide and conquer!

Social Chairperson – Plan and get volunteers for any social events – primarily the Summer Kickoff BBQ the second weekend in June. We formerly had a large End-of-Summer Clambake but need someone to step up and take on the planning role if we are to bring it back. Can invite outside friends, families, and neighbors. We also had a kids watersports day with games, contests, and food. Some events can be at our beach while others we can coordinate with TLPOA. This position is all about fun!

Volunteer Opportunities & Committees:

Beach Clean-up Day – the Saturday before Memorial Day Weekend each year. Lots of sand spreading, weed cleanup, general maintenance, and straightening up the beach getting ready for the first official weekend of summer on Memorial Day Weekend.

Floats and Dock installation, management, and winterizing – 2-3 people needed – at the beginning of the season, usually on Beach Clean-up Day, volunteers put out the floats and swim dock. Two people make it easier. A third helper makes it go faster. At the end of the season, this group pulls in the floats and winterizes & secures the swim dock

Lake Management Committee Member – be the TEA liaison to TLPOA Lake Manager John Gusmano and Pond & Lake Connection (James Gorman, main contact). Participate in email communications and bring any concerns to the TEA & TEA Board. More info: http://truesdalelake.com/lake-management/

CSLAP Testing Member (1 person needed) – We are looking to rejoin the New York State Federation of Lake Associations “Citizens Statewide Lake Assessment Program” which uses trained volunteers to sample the water conditions of Truesdale Lake and hundreds of other NY State Lakes to contribute to a statewide database of water quality including nutrient loads, plant life, algae, etc. Each lake provides their own volunteers. More info is at: https://www.dec.ny.gov/chemical/81576.html

Resident Canada Geese Registration and Egg Control program volunteers (2-3 people needed to go out to the islands in March and April) – Each year we get permits from the United States Fish & Wildlife Service (FWS) to oil and addle eggs in the nests of Resident Canada geese. 20+ years ago there were hundreds of Canada geese that would take up permanent residence on Truesdale Lake rather than migrate back to the Canadian Tundra for the summer. This causes unhealthy conditions in the lake and on lawns. More information at truesdalelake.com/goose and https://epermits.fws.gov/eRCGR/

Truesdale Lake Dock Committee (TLDC) – We have a joint TEA/TLPOA/Vreeland/Lake Shore Drive committee that accepts applications for new and renovated docks for all houses and common properties directly on the lake. Anyone building or changing a dock must submit an application to the committee using the forms here: http://truesdalelake.com/docks/. This committee tends to have more activity in the warmer months, though applications come through in the winter sometimes. ***Any dock built or modified also needs a Lewisboro Building Permit and a Wetlands Permit.*** The TLDC process is designed to help the homeowner comply with our restrictions and also helps the homeowner get everything together that the Town of Lewisboro will need for their building and wetlands permit.

Truesdale Fishing Committee – not yet formed, but when it convenes it will formalize fishing guidelines and signage around Truesdale Lake. The TEA, TLPOA, Vreeland, and Lake Shore Drive households will have the opportunity to have representation. Fishing information here: http://truesdalelake.com/lake-management/fishing/

Ad-hoc Building Committee – We will be building another boat rack at the TEA beach similar to the one built in May 2020. This new rack is ~~5/6ths~~ filled already! ~~If you are interested in a spot on the rack,~~ the season rental is $100. If you are interested in helping build it please let us know. Other projects of the Building Committee in 2021 will include the new shed installation including a proposed tiki bar, and new picnic table assembly (see projects below).

Landscaping committee – anyone with ideas to beautify our already lovely beach let us know. We have ornamental grasses planted along the boat launch fence side and regular landscaping by a weekly crew. We have also cleared the Phragmites on the south side of the beach, but they are hardy and will grow back. We are always looking for additional ideas to make the beach property look good.